Task redundancy can be deﬁned in a few diﬀerent ways. First, task redundancy can refer to a basic task that is not required to achieve the deliverable, not required for the project completion or has no bearing on the completion or outcome of the project. It may also refer to a task that has been erroneously assigned to two or more individuals that should have been assigned to only one worker to complete. This situation often happens when your business’s tools are not in sync or workers’ roles are not clearly deﬁned.
Some examples of task redundancy are monthly or weekly reports or posting content to social media. A worker must repeat these tasks periodically. While these tasks are redundant when looked at over time, they are necessary and probably cannot be eliminated. These tasks probably don’t show up in reports, unless you have task management that identiﬁes them. Identifying these redundant tasks can help our organization know more about what each individual has in terms of additional bandwidth for projects, or if they might be getting burned out by their redundant tasks. Once management can be sure of a person’s redundant tasks, there is more transparency into who has bandwidth for other projects or tasks.
One of the best ways to avoid unnecessary repetition is to improve communication with your employees. Choosing the right task management software will help identify and eliminate the assignment of redundant tasks. The right software will also improve your communications by eliminating the use of email in the tasking process. As discussed earlier, email is not as eﬃcient can easily be overlooked, and doesn’t provide any transparency or automatic status update in the tasking process. Via our Task Management software, you can identify at an enterprise-level what tasks are assigned and accepted or rejected and quickly ensure that your enterprise is working together.