The Tasker Blog

Why You Should Stop Using Email to Manage Tasks

How much time are you actually wasting when using email?

  • 30% of an employee’s day is spent reading internal emails
  • 20% of knowledge workers call email their greatest time waster
  • 31% of knowledge workers spend 20 mins per day searching for files and documents

Why isn’t email ideal for task management?

Emails often come through to us after they have been copied and forwarded to colleagues, passed up the chain of command, and sent back to the original sender. If you weren’t copied on the very first email, you’re left having to perform an endless scroll down to understand the email’s original context, and to see if there were any attachments you missed. This method poses a risk for vital tasks and information to get buried and lost in a blackhole of emails. The situation becomes even more complicated when a task is assigned to a colleague who is on vacation, or no longer with the company.

Your team could be left focusing so much on sorting out the mixed-up details that they forget to see the forest for the trees, causing you to lose out on valuable time and money.

Using the Right Tools for the Job

For one task here and there, a tool as simple as email would make the most sense. But that wouldn’t be very quick and effective if you have multiple tasks for multiple people on different teams. This is where more expensive tools like project management software could be efficient solutions when considering the time and labor required. But what if you need something that is in the middle of these two options?

Where Tasker Fits

The Tasker Suite helps teams reach equilibrium in managing their work. It is robust enough to handle simple, daily tasks while simultaneously relieving users of having to upgrade to a huge, expensive, complex project management solution. It is intuitive, secure, cost-effective, collaborative, and easy to use!

Tasker leverages ServiceNow’s powerful reports and analytics capabilities to show administrators and users the total number of licenses, active users, number of open tasks in system, and who is tasking the most. It provides visibility and active feedback from top to bottom, promotes productivity and accountability across the board, and prevents important work from going unnoticed.

Check out the full demo here: